How To Create a Facilities Management Checklist?

When it comes to managing a facility, there are a lot of moving parts. To help keep track of everything, creating a facilities management checklist is helpful. Not only will it keep you organized, but it can also help you identify potential areas for improvement. 

What exactly should be included in a facilities management checklist?

Here are a few key items:

- Conduct regular inspections: This should be done at least on a weekly basis. During these inspections, you may want to check for things like damage, leaks, or any other potential problems.

- Preventive maintenance: In addition to regular inspections, it is also important to proactively address any potential maintenance issues. This could include things like cleaning gutters, checking for trip hazards, or making sure that all exit signs are illuminated. A facilities management preventive maintenance checklist can help you keep track of all the items that need to be addressed.

- Housekeeping: A clean and well-maintained facility is a safe facility. As such, it's important to have a housekeeping schedule in place to ensure that all common areas are being cleaned on a regular basis.

- Emergency preparedness: In the event of an emergency, it is crucial that you and your team are prepared. This means having a plan in place and knowing who to contact in the event of an issue. Facilities management compliance checklists should include emergency preparedness items like this to help keep everyone safe.

Depending on the size and scope of your facility, there may be other items that need to be included on your checklist. But these are four of the most important items that should never be overlooked.

As for how often your facilities management checklist should be updated, that will depend on a number of factors. If there are significant changes made to your facility, then it is likely that your checklist will need to be updated. Additionally, if you notice that certain items are being overlooked, it's a good idea to revise your checklist accordingly.

Who should be responsible for completing the facilities management checklist? 

Ideally, this should be a team effort. Assign specific tasks to individuals or teams, and make sure that everyone is aware of their responsibility. That way, if something isn't getting done, you will know who to follow up with. 

When should the facilities management checklist be used? 

The answer to this will depend on your facility and your specific needs. However, in general, it is a good idea to use your checklist on a daily or weekly basis. That way, you can ensure that all areas of your facility are being properly managed.

Finally, it is important to know where to keep your facilities management maintenance checklist. The best place is usually a central location that everyone can access, such as a shared folder or document library. That way, everyone on your team will be able to find it easily if they need to reference it.

Creating a facilities management maintenance checklist can be a helpful way to stay organized and ensure that all areas of your facility are being properly managed. By including items like regular inspections, preventive maintenance and emergency preparedness, you can help keep your facility running smoothly. Using your checklist on a regular basis will help you identify potential problems before they become big issues. Good for you because RealCube facility management software has been designed for this purpose only. The one-and-only real estate software solution can take care of all the facility management and maintenance checklists in one place.

Do you have a facilities management checklist? If so, what tips would you like to add?