Community association managers areresponsible for the overall well-being of their community. This includes makingsure that all common areas are properly maintained and that all residents arefollowing the rules and regulations set forth in the community's governingdocuments. One of the best ways to ensure that your community iswell-maintained is to implement a pre-planned maintenance schedule. In thisblog post, we will discuss what a pre-planned maintenance schedule is, thebenefits of having one, and how to create one for your community.
What is a pre-planned maintenanceschedule?
Pre-planned maintenance schedules arefacilities management preventive maintenance plans that help keep facilities ingood working order and extend their lifespan. These plans consist of regularinspections, repairs and replacements as needed. They also outline thefrequency with which activities must be performed to ensure peak performanceand maximum efficiency from a facility's equipment and tools.
The benefits of having a pre-plannedmaintenance schedule
Having a pre-planned maintenanceschedule can help to save community associations both time and money. Having aplan in place helps facilities managers to easily identify when inspections orrepairs need to be done, as well as determine which activities should takepriority over others. Maintenance schedules help ensure that all facilities areoperating at peak performance and that any repairs or replacements areconducted in a timely and efficient manner. By taking a proactive approach toasset management and life cycle planning, community associations can also helpto extend the lifespan of their facilities and reduce costly emergency repairs.
How to create a pre-plannedmaintenance schedule for your community?
Creating an effective pre-plannedmaintenance schedule can be complicated and time-consuming. For this reason, itis important to enlist the help of experienced facilities managementprofessionals who can assess your community’s facilities and develop a planthat is tailored to your specific needs. This plan should include an assessmentof each facility's condition, a timeline for conducting maintenance activitiesand repairs, a comprehensive list of all equipment and tools that needattention, and any other relevant information. The best approach is to create amaster schedule that can be broken down into individual schedules for eachfacility or location. Your Facilities Management and Engineering team can helpyou create a custom plan for your community. It needs to be compliant with yourlocal municipality recommendations as well as any maintenance recommendationsfrom your assets manufacturers and service manuals.
A guide to following your maintenanceschedule
One of the most important aspects offacilities management is making sure that all maintenance activities areconducted on a timely basis. This means creating and sticking to your pre-plannedmaintenance schedule. Here are a few tips for helping you stick to yourschedule:
- Schedule regular inspections offacilities at least once every six months or less.
- Develop detailed procedures andchecklists for each activity listed in the maintenance schedule.
- Set up reminders for upcomingactivities, such as emails or text messages to yourself and/or your team.
- Document the results of eachmaintenance activity with photos and notes to track progress.
- Take advantage of any preventativemaintenance warranties that may be offered by the vendors of your assets.
By following a pre-plannedmaintenance schedule, community associations can help to ensure that theirfacilities are well-maintained and operating at peak performance. This not onlyhelps keep residents safe and happy, but it also helps to save time and moneyin the long run. With the right tools and resources, you can create aneffective plan for your community that will help to keep facilities in optimalcondition. RealCube can help you create an effective pre-planned maintenanceschedule tailored to the specific needs of your community. Contact us today to learn more.
